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Accounting Software - Contact Me »
There are many options to choose from depending on your business experiences to date, and your goals going forward.
Sole Trader Just starting out - consider:
- Multi-column manual cashbook
- Basic excel spreadsheet for your cashbook
- Banklink (Simple & Easy Reporting)Find out More
Off the shelf cashbook eg Accomplish CashManager Lite or Moneyworks CashbookFind out More
- On-line software Xero, MYOB Live Accounts or Saasu online accountingFind out More
Purchasing an existing business or franchise?
- Understand the current software being used first - learn its strengths / weaknesses
- Radical changes are not always necessary, continuous improvement can be effective
- Get sound advice from more than one person - everyone has a different view
- Does the parent company state what software is to be used?
- Does the software need to be compatible with key suppliers?
- What processes are currently being done outside the system?
- Gauge the staff experiences, frustrations if any! staff experience and competencies
Considering Upgrading or Purchasing new software
- Look inside your business to identify core needs, and nice to haves
- Do some market research by reading customer testimonials - success stories.
- Develop short list from evaluation criteria and arrange site visits through software vendors.
- Consider the relationship with the software support team - are they a good fit for your business?
(particularly important where customisation is needed) - Establish plan and budget for software purchase, hardware, pilot site testing, and rollout to locations.
Some suggestions for you to consider
- Functionality vs ease of use
- Capacity for business growth
- Can the software be adapted to "best fit" the business? - or
- Is it feasible that the business processes can fit into a standard off the shelf package?
- How many processes are being done outside the system?
- Duplication of data entry? - Do the various modules integrate and transfer data seemlessly?
- Flexibility of reporting - Report customisation?
- Multi User - what are the limits on number of users accessing the system at any one time?
- Multiple-locations?
- Remote Access?
- Platform that the software runs on - What hardware is required?
- Drilldown ability from top level data to transactions
- Depth of analysis? - eg What backorders are outstanding by product / Customer? - eg Debts outstanding across locations by Customer
- Flexibility for Month end close / year end rollovers
- Rented software ("Software as a Service") vs Outright capital purchase?
- Online access - Broadband internet & Telco costs for access, reliability
- Data Backup
- Integrity of data storage, How easy is it to export raw data for further analysis?
- Support - Availability & cost of urgent support for problem solving?
- Training - during implementation.
- Budget cost estimate - initial purchase, ongoing maintenance & support, upgrades & training.
Banklink
A good place to start - automates your bank statement input, provides simple reporting and easy GST returns.
Banklink - How do i get it?
Bankink is available through your accountant
(not sold as a retail product).
Cost Estimate:
Starts at $10-$20 per month, it depends on the number of transactions processed.
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Let's chat about how I can help you.
Xero
Visit the supplier website:Xero Online accounting software
Xero provides online cashflow reporting in realtime.
Pricing starts $29 / month
Xero Features include:
- Auto import & code bank statements
- Create & send invoices online
- Add-on software that integrates easily with xero for other functions...
- Pay & get paid online with Paypal
- Transfer your payroll data to your xero accounts with Smartpayroll
- Popular online payroll partner with Xero is Ipayroll
- CRM, Invoicing & Jobs, Time Tracking start point - one user $25/month with Workflowmax
- Online inventory software - with Unleashed Software
MYOB - Accounts Live
A new offering from MYOB is Accounts Live – internet based software
Pricing starts $25 / month
Visit the supplier website:MYOB Online Liveaccounting software
Consider using online software if ease of use is important, you want to access your accounts from anywhere that has internet access, no instals, updates or backups to do & you need to send invoices and easily do GST.
Saasu - Online Accounting
Take a tour on the supplier website:Saasu Online accounting software
Pricing starts $29 / month
Saasu is web based and claims to be fast, industrial and easy to use.
Saasu Bank Feeds and Connectors automate data entry making it easier.
Cognito Moneyworks NZ
Visit the supplier website:Moneyworks product range
Customer Testimonials:Moneyworks product range
Starting with an entry level cashbook that can download bank statements,
the product range has good support to grow with your business.
It appears from reading the testimonials that the product restore function
works well after power outages.
MoneyWorks makes free access to your data a priority. Extensive data export and import facilities are at your disposal.
Moneyworks provides your accountant with a copy of the software to prepare your annual accounts.
Entry level licence cost estimate: $143+ (for starter cashbook)
Accomplish CashManager
Visit the supplier website:Accomplish product range
Accomplish have published a great article on running a small business Read more
Quicken (USA - distributed in NZ)
Visit the supplier website:Quicken Product range
Quicken – can be purchased at Noel Leeming, Harvey Norman, Dick Smith stores.
Entry level licence cost starts at $30 (for Quicken Easy Start Lite)
Designed for first time users of software.
MYOB
Visit the supplier website:MYOB accounting software
MYOB has a large share of the accounting software market and has a broad product range
Entry level licence cost $525 for the AccountRight standard package
Accredo NZ
Visit the supplier website:Accredo accounting software
25 years history providing support, retailers, importers, equipment suppliers
Accredo Mercury – standalone location - Accredo Saturn – multiple locations
Integrates with MS Office products
Strong Reporting including backorders by product & customer, Accurate Inventory control, Sales & Purchases Analysis
Entry level licence cost estimate: $2000+
Support Costs call centre - $4.95 per minute
Attache
Visit the supplier website:Attache accounting software
Lease Cost = $200 per month for the software and maintenance - includes software updates
Attache is a management information system that is robust enough to assist growing businesses with all accounting functions, strong in stock control and high volume transactions.
Viewing the customer profiles helps identify business success stories and points of reference.
Business Intelligence:- For the business owner and senior management the dashboards provide a 'top down' view
of the business, with the ability to view your key performance indicators such as sales,
operating margins and profitability, stock turn and levels, sales staff and more.
Modify the dashboards to display, for example performance by individual departments, branches, or companies.
Greentree (NZ)
Visit the supplier website:Greentree accounting software
Drilldown facility from excel back into core accounting data.
wide range of customers from various industries. flexible, customised and grows with business.
View Customer success stories
Cut reporting timeframes, gain efficiencies in reporting and analysing data.
Sybiz (Australia)
Visit the supplier website:Sybiz accounting software
Entry level licence cost $3500+
Software range includes Sybiz vision, Sage Line 50, Sage Pastel Evolution, Sybiz Genesis
It's the small differences that make every organisation unique and Sybiz Vision's database structure
makes it easy to adapt the core product to suit your requirements. You can add custom fields
to any of the database files including debtors, creditors, inventory, job costing and general ledger.
You can also change the layouts for invoices, sales and purchase orders,
quotes, statements, remittance advices and cheques.
SAP (Germany)
Visit the supplier website:SAP accounting software
Entry level licence cost $6600+ implementation (For SAP Business One)
24/7 global support available - quality product
Integrated whole of business solution that supports growth.
ABM (Ireland)
Visit the supplier website:ABM accounting software - testimonials
Integrated manufacturing functionality
Flexible integration with MS Office, custom modifications possible to suit your business.
All core features supplied in base product including general ledger, customers, suppliers, products, jobs, cashbook, sales & purchase orders
Entry level licence cost estimate: $2750+
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